Guidelines for Moderators and Session Chairs
FOR MODERATORS AND SESSION CHAIRS:
We thank you for accepting this role to help us along with the conference programme. You have a critical role in ensuring sessions run smoothly, on time, and inclusively.
We request that you manage the following during your assigned session: timekeeping, speaker introductions, managing Q&A and coordinating with your co-chair and technical staff if needed. Key expectations include arriving at the venue and stage early, familiarity with the programme, and maintaining a respectful, engaging atmosphere.
The conference programme (updates ongoing): https://www.iacr2025.com/scientific-programme
Suggestions for Moderators and Session Chairs:
- Arrive at the session room 10-15 minutes before the session starts to prepare and meet with speakers, co-chairs, and AV technicians.
- Confirm attendance of all scheduled speakers; coordinate with organizers in case a speaker is not present.
- Introduce yourself to presenters of your session, AV technicians and conference assistants; coordinate how to signal time limits (e.g., cutting off microphones).
- Test your audio (microphone)
- Review the session order and confirm no last-minute changes
- You may prepare and deliver a brief introduction (2–3 minutes) outlining the session theme, structure, and ground rules (e.g., time limits, Q&A format).
- Introduce each speaker clearly: name, affiliation, presentation title—keeping introductions concise and professional.
- Enforce strict time limits: and politely interrupt if a speaker exceeds their time.
- After all the presentations of the session, manage Q&A by soliciting questions from the audience. Ensure balanced participation—avoid letting one person dominate. Have backup questions ready in case of silence.
- Close the session on time:
o thank speakers and attendees;
o invite further discussion during breaks,
o remind everyone to visit the poster sessions.
